Privacy Policy

Effective January 1, 2026 · Last updated April 2026

This Privacy Policy explains how Apex Black Car and Limousine INC collects, uses, discloses, and safeguards your personal information. By using our website or services, you consent to the practices described here. This Policy incorporates by reference our Terms and Conditions and Accessibility Statement, both available at apexblackcar.com.

1. Information We Collect

Personal Identification Information

Full name, email address, phone number, and billing address.
Payment card information is processed through PCI-DSS certified processors. Apex does not store raw card numbers.
Company name for corporate account holders.
Flight number and travel itinerary for airport transfers.
Special requirements and accessibility needs.

Usage and Technical Data

IP address and approximate geographic location.
Browser type, operating system, and device type.
Pages viewed, time spent, and referring URLs.
Booking history and service preferences.
Communication records with our dispatch and customer service teams.

Third-Party Analytics

Our website may use tools, including Google Analytics. These automatically collect certain technical information about your visit. To opt out of Google Analytics tracking, visit tools.google.com/dlpage/gaoptout.

2. How We Use Your Information

To process and manage reservations and provide transportation services.
To contact you regarding your booking, including confirmation, chauffeur details, and any changes.
To process payments and prevent fraud.
To send service updates, booking reminders, and operational communications.
To send marketing communications and promotional offers, only with your consent. You may opt out at any time.
To improve our website, services, and customer experience.
To comply with applicable laws and regulations, including M.G.L. c.159A.
To enforce our Terms and Conditions and protect the rights, property, and safety of Apex, our clients, and our chauffeurs.
To manage corporate accounts, generate invoices, and maintain financial records.

3. How We Share Your Information

Apex does not sell, rent, or trade your personal information. We share information only in these limited circumstances.

Service Providers

Trusted vendors include payment processors, CRM platforms, email service providers, and IT support. All are bound by confidentiality obligations and may only use your data to provide services to Apex.

Worldwide Affiliate Network Partners

When your ride is fulfilled through our worldwide affiliate network, we share only your name, pickup details, destination, and contact number with the affiliate. All affiliate partners sign the Apex Affiliate Partner Agreement and GDPR Data Processing Agreement. They are contractually prohibited from using your data for any purpose other than completing your booked transfer.

Legal Requirements

We may disclose information when required by law, court order, or legal process, or to protect the rights, property, or safety of Apex, our clients, or the public.

Business Transfers

In the event of a merger, acquisition, or sale of assets, your information may be transferred. We will notify you before your information becomes subject to a different privacy policy.

4. Cookies, Tracking Technologies, and Consent

Types of Cookies We Use

Essential Cookies: Required for the website to function. Cannot be disabled.
Analytics Cookies: Track website usage patterns to help us improve our services. Includes Google Analytics.
Marketing Cookies: Used to deliver relevant advertisements. Set only with your active consent.
Preference Cookies: Remember your settings and preferences.

Cookie Consent

When you first visit apexblackcar.com, a cookie consent banner will ask for your consent to non-essential cookies. Essential cookies are activated automatically. Analytics and marketing cookies are only activated after you provide active consent. You may withdraw consent at any time through the website cookie settings or your browser settings.

5. Data Retention by Category

Booking and ride records: 7 years (financial record-keeping under M.G.L. c.62C).
Payment data: 7 years (tax and financial compliance).
Corporate account records: 7 years (business and tax compliance).
Medical transport records: 7 years (HIPAA and healthcare compliance).
Marketing preferences: Until you opt out.
Website analytics data: 26 months (standard Google Analytics default).
Customer service communications: 3 years (dispute resolution).
Damage and incident records: 7 years (legal liability and insurance).

6. Data Security and Breach Notification

SSL/TLS encryption for all data in transit.
PCI-DSS compliant payment processing. Apex does not store raw payment card numbers.
Access restricted to employees who need it to do their jobs.
Regular security assessments and monitoring.
Secure data storage with access controls and audit logging.

In the event of a data breach, Apex will notify affected Massachusetts residents and the Massachusetts Attorney General within thirty days as required by M.G.L. c.93H.

7. Your Rights and Choices

Right to Access: Request a copy of the personal information we hold about you.
Right to Correction: Request correction of inaccurate or incomplete information.
Right to Deletion: Request deletion of your personal information, subject to legal exceptions.
Right to Opt-Out of Marketing: Opt out at any time by clicking unsubscribe or contacting us directly.
Right to Data Portability: Request your personal information in a structured, machine-readable format.
Right to Withdraw Consent: Where we process your data based on consent, you may withdraw that consent at any time.
Right to Lodge a Complaint: You may file a complaint with the Massachusetts Attorney General’s office (mass.gov/ago) or the U.S. FTC (ftc.gov).

To exercise any of these rights, contact us at reservations@apexblackcar.com or write to us at 26 Patriot Place, Suite 200, Foxborough, Massachusetts 02035. We will respond within thirty days.

8. SMS Communication and Opt-Out

By providing your mobile phone number, you consent to receive text messages from Apex about your bookings and chauffeur information. To opt out, reply STOP to any Apex text message.

9. Non-Emergency Medical Transport and HIPAA

Apex provides HIPAA-compliant non-emergency medical transportation. Medical transport records are retained for seven years.

10. Children’s Privacy

Our services are not directed to children under the age of thirteen. We do not knowingly collect personal information from children under thirteen.

11. California Privacy Rights (CCPA)

California residents have additional rights under the California Consumer Privacy Act. Apex does not sell personal information. To exercise your California privacy rights, email reservations@apexblackcar.com with the subject line “California Privacy Rights Request.”

12. European Visitors and GDPR

Apex Black Car and Limousine INC is the data controller for personal data collected from EEA and UK residents. All affiliate partners sign the Apex GDPR Data Processing Agreement. Standard Contractual Clauses apply to international transfers under Article 46 GDPR.

13. Contact Us

Apex Black Car and Limousine INC
26 Patriot Place, Suite 200, Foxborough, Massachusetts 02035
Email: reservations@apexblackcar.com
Phone: (844) 209-5466 — Available 24/7

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