Transportation is almost never the headline of a corporate event — but it frequently becomes one when it fails. Delegates stuck at the airport. VIPs waiting outside in the cold. Guest speakers running late because their driver did not receive updated arrival information. The job of professional event transportation is to prevent these situations entirely by being planned, coordinated, and in communication throughout.

Apex assigns a dedicated event coordinator to all meeting and event transportation programs. Your coordinator produces a master transportation plan before the event and manages all vehicles in real time during the event day. Drivers are briefed on the event schedule, key attendee details, and timing windows. All changes are communicated by your coordinator — you do not manage a fleet of drivers individually.

Events we regularly coordinate include: annual corporate conferences at BCEC and Hynes, award dinners at major Boston ballrooms, executive off-site retreats on the South Shore and Cape, product launch events, board of directors meetings with multi-city delegate logistics, and multi-day convention shuttle programs for Boston’s major convention calendar.